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You’ve heard it before: Individuals using social media to hold people and organizations to a higher level of accountability and transparency for perceived injustices—leveraging their network and the power of an engaged community to bring about change.

No dogs allowed...Board of Health...whaddyamean? I just had a bath!!!

An airline passenger with a smart phone Tweets about the fact that he’s been stuck on a tarmac for four hours with little access to food, water and bathrooms.  We’ve heard about companies monitoring Tweets 24/7, and seen how a Tweet in some cases will get you a faster customer service response than calling or even e-mailing—a real-time response for a real-time communication channel. A well-known restaurant chain is shamed by an employee who posts an inappropriate video to You Tube from one of its franchise locations, and a cable company is held accountable when its cable-repair guy falls asleep on a couch in the middle of a customer’s living room and the video goes viral on You Tube.

So it wasn’t much of a stretch to learn that my local coffee shop turned to social media—and the power of an engaged community—when the local Board of Health enforced a customer complaint about the establishment’s policy of allowing leashed dogs inside the shop with their owners. Coffee Labs—a play on coffee-colored labrador retrievers and the kind of laboratory it is for roasting coffee—has always been a dog-friendly place. Customers like me enjoy the friendly atmosphere and wonderful full-bodied coffee. The presence of an occasional dog is a pleasant diversion, and responsible people acting responsibly with their leashed dogs has always been the norm. A sign on the front window clearly indicates that “dogs are allowed” (Snoopy would be proud), and potential patrons bothered by this policy are always welcome to  take their business elsewhere.

Here’s what happened:

  1. Someone complains to the local Board of Health about bringing dogs into Coffee Labs.
  2. The shop owners build a fan page on Facebook called  I want to go back to Coffee Labs Roasters, WOOF!!!!! and let their network know about it.
  3. The network of loyal customers (455 people as of this writing) is understandably outraged and shows their support.
  4. The local television news—as is the custom with media these days—discovers a story breaking on social media (Facebook) and picks it up for coverage on the evening news.
  5. A local attorney learns of the shop’s plight and volunteers to write a possible waiver to allow dogs back in the shop.

Bravo—the power of an engaged community using social media to fight injustice at the grass-roots level. Just a local coffee shop in the suburbs of New York City who wants to run their business as they see fit, not injustice on some grand scale.

But still…think of the possibilities.

The response came in a matter of days; the network came together voluntarily and participated enthusiastically and vigorously—no one is paying them and no one is paying the local attorney. It’s the power of an engaged community using social media to lock arms.

Lessons for corporate communication, employee engagement

What else might be accomplished through social media communication strategy? Are there lessons to be gleaned by those of us in a corporate communication function? How might social media channels be used in your workplace to bring about this level of engagement and discretionary effort? Are there social media intranet communication strategies hidden in this story? Are your employees passionate about a cause—which one(s)? How can you influence the discussion and motivate to action?

Public relations is counter-intuitive in the sense that it’s a study of what you’re communicating by not communicating. We’re not taught to think this way and to do so seems slightly paranoid.

Here’s a couple of communication principles organizations and senior leaders can put into practice in order to avoid the fallout—the Tiger Woods effect—of not shaping the message before, during and after a crisis.

1/ Don’t wait for a crisis to be transparent in your messaging– Don’t leave things to chance or fool yourself into thinking that those you manage will be satisfied with your less-than-full disclosure. Even when you have nothing substantive to report, you can be transparent about that, and avoid the guessing game that will invariably take place among your staff and just as invariably result in a less than generous construction/interpretation of your silence. Why be transparent when you have nothing to say? Does that seem counter-intuitive to you? Because it allows the folks in your organization to share in the journey, and share the burden: It establishes trust in your leadership. It’s ok to communicate the half picture, if that’s all you know; the point is to make every effort to keep others in the loop.

2/ Get out in front of the message- Communicate and do it as soon as possible. In some cases it may not always be possible to communicate immediately– say, if you are dealing with some sort of shock or trauma associated with the event at hand. Perhaps in the case of Tiger Woods that was the shock of getting caught. No matter — take the essential time needed to work through the shock or grief, then you or your PR person should  jump into the fray and address the situation as honestly and accurately as possible. You don’t want to add scheming and intentional obfuscation to the list of your misdeeds.

3/ Hold a quarterly Town Hall meeting— Dedicated meetings convened with the goal of two-way communication should be held on a quarterly basis regardless of the type of organization you’re in. A simple form can distributed and incorporated into the meeting (not after the meeting) where participants can weigh-in anonymously about what’s going right, what’s going wrong and which corrective actions may be taken. The next meeting date should be scheduled and expectations should be clearly managed–what important milestones will be achieved before the next Town Hall is convened? When something goes wrong it’s too late to communicate. Be open and consensual and communicate purposefully on a quarterly basis or more frequently.

4/ Establish a leadership and/or manager communication plan: I heard one CEO say managers better know how to communicate or they should be fired. Really? Keep your managers updated regularly through two-way communication channels offered by social media. Establish a process to listen to their concerns so they can incorporate your organization’s strategic goals into what they do everyday. Are they concerned only with performance or have you trained managers to partner with those they manage. When managers take the time to explain the value of the employment experience (or volunteering experience for non-profits) they can drive engagement and motivate employees/volunteers in a way and impacts the bottom line. Managers/supervisors are the most important communicators in your organization. Don’t let this channel go to waste. Teach them how to help advance the career goals of employees in addition to bottom-line corporate financial objectives. Aren’t they related anyway? Thoughts?

Photo Credit: Stefano A’s photostream, licensed by Creative Commons.

How do you feel about near-misses? Ok for horseshoes and hand grenades, eh? Well, in part two of our discussion about the cost of failing to keep employees engaged during an economic downturn—the cost of creating corporate zombies—I’d like to discuss one simple premise of employee motivation that applies to our present environment where so much emphasis and demand is placed on innovation:

Without permission to fail employees will never feel secure enough to be truly innovative.

Does this sound like a radical assertion? In the last post (see below) we discussed the fact that employees are the only ones who can innovate us out of this economic stupor. But by perpetuating a corporate culture typified by risk-aversion rather than transparency, of fear rather than trust, companies are cutting themselves off from the very clever and creative employee ideas that will help them survive.

zombie mintsCome again? You say corporate culture should reflect a propensity and willingness to embrace innovations that fail as well as those creative employee endeavors  (to grow the business) that result in success? Are you tipsy or something?

Yes, that’s exactly what I’m saying. A risk-averse culture will never be the fertile soil for creative ideas; an atmosphere of guarded speech and careful interpersonal interaction can never produce real innovation. The tragedy here is the fact that employees are  the untapped resource with the winning ideas who never bring them up because they have never been given permission to fail. Yes, mind the business tactics and make sure everything rolls up to something of strategic importance to the enterprise, senior leaders; but without an ear to the ground—without actively listening to the pipeline of ideas from front-line employees (via two-way communication channels)—corporate strategy will fail.

There’s an outcome that’s just shy of success—it’s called a near-miss. You’re not ok with a near-miss? Glad Einstein didn’t think like you, or he would have given up after the umpteenth failure to invent the light bulb. May I wax pedantic for a moment to point out that Thomas Edison spent several years back in the 1870s experimenting with more than 100 substances, all of them failures, before he found the right filament for the first electric light bulb? 🙂

An interview published this week with Jeff Katzenberg of DreamWorks Animation SKG Inc., in a New York Times Leadership Corner feature called The Benefit of a Boot Out The Door underscores this argument.

“In my business (computer-animated feature films) if you stop being creative and innovative, you’re finished,” Katzenberg says.

Rhetorical question from me: Are there really businesses out there where this isn’t true? How many blue chip and legacy-based organizations are trying to innovate in order to survive right now?

Katzenberg concludes: “In the world we live in today, the single most important thing is making people feel secure. It’s a very different era today than it was five or 10 years ago, even two years ago. We’re in a moment in time when people don’t want to take risks, they don’t want to gamble. In my business, you must. If you stop being creative and innovative, you’re finished.”

“In order to strike a balance between organizations who are unwilling to take risks but who must innovate to survive, “the equation works quite simply like this: In order to succeed at the high-end of the movie business, you must be original and unique. Now if you were putting an equation up on the white board and you wrote “original + unique = what?” Then the answer would have to be “risky.” And if you said, “risky = what?” The answer would be “some failure.” It has to, by definition, just sort of in the most fundamental way.”

“If you don’t make failure acceptable, you can’t have original and unique. And so in a world today that punishes, brutally punishes, any of us for failure, it’s the single most important quality that I think we work so hard to provide for our 2,000 employees, the understanding that they are expected to take risks.”

Are we on to something here? What say you?

Photo credit:  Archie McPhee Seattle’s photostream, licensed by Creative Commons.

Is anyone talking about this? In looking for ways to innovate and grow their business right now have any companies thought of placing a renewed emphasis on employee engagement? Along with profit-to-earning-ratio calculations and the slashing of expenses are businesses calculating the total cost of owning a disengaged talent pool?

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The opportunity cost of failing to keep employees engaged—the cost of creating corporate zombies in a down economy—is considerable, precisely because employees are the only ones who can innovate us out of this mess. Keeping employees motivated and engaged makes all the difference in the world—especially now.

I’ve spent most of my career in corporate communications—in what’s considered the corporate staffing side of the equation—but I’ve also had the opportunity to work in the trenches, on the business side in marketing and sales. I know what it means to beat the pavement for a sale, and what it means to cold call—to pick up that telephone (or other channel used to drive sales) for yet another time—to muster the courage to be “appropriately persistent” one more time with that business prospect you’ve been working with for six months or a year.

You have your own inner fire and yes, motivation comes from within. But believe me, an employee’s understanding of particular company’s culture can become a game-changer in this situation: Are senior leaders trying to be transparent? Are they committed to using two-way communication channels in order to incorporate my feedback into their decision-making? Does the company recognize the value of my contribution to the bottom line? Is there a career-path for me here, developmental opportunities, work-life balance? When it comes to capturing the discretionary effort of employees—that extra something—company culture and the perceived value of the employee deal can make the difference between success and failure.

Yet many organizations have been slow to capitalize on the inherent value of interpersonal connection. We can’t control some of the mediums (social media) that enable two-way communication and doesn’t networking serve a purely social function, senior leaders reason, one that is best left outside the workplace doors?

The reasoning of social media consultants like Stacy Wilson www.eloquor.com/blog has not yet made an  impression on these senior leaders:

“Even the term ‘social media’ is driving fear. Along with podcast, blog, wiki, etc., these are just different technologies that can serve as different communication channels to enable culture change—they can drive collaboration and dialog more effectively than traditional channels,” says Wilson.

“If we work with senior leaders to help them understand the business value and benefit of conversation, dialog and collaboration, the fear melts away,” Wilson adds, noting that social technologies drive innovation:

“Innovation is an important business driver because it takes a lot of ideas in the pipeline to come up with that one marketable/patentable idea; conversation and dialog help to generate a constant stream of ideas.”

We have not yet begun to fight, said that lion of perseverance, Winston Churchill, as he faced down the adversities of World War II. For our purposes, the company’s battle to be profitable is over before the first shot is fired if it lacks one indispensable asset; namely, engaged employees.

During a recent business visit to a Fortune 500 company in the Midwest I learned that retention is no longer part of the vocabulary of many talent management professionals. Since jobs are scarce, they reasoned, where were employees going to go? What’s more appalling is that many employees are told that the elimination of their job is a distinct possibility or that it’s being “explored,” yet no voluntary package or reasonable severance is made available so they can at least move on with dignity. So they remain at their jobs, plodding on like corporate zombies, waiting for the axe to fall.

Much of this sentiment was reflected in a recent Business Week story by Krisztina Holly and Jim Clifton, which suggested that improving employee engagement is the surest way to turn the economy around. Less than 30% of corporate workers really care about their jobs—and nearly 20% actually want to undermine their co-workers, according to the Gallup study, yet boosting engagement just a tenth of a point can have a huge impact on a company’s sales, they reason. Is this not common sense?

For more on this you can check out this presentation from Netflix, which is a great example of a company that understands culture and employee engagement: Seven Aspects of Culture.

Let me know what you think.

Photo Credit: Archie McPhee Seattle’s Photostream, Licensed under Creative Commons.

The promise of the new Beatles-inspired video game, Rock Band, is that it will transform the way we listen to music through interactive listening and participation. Writing in the The NY Times Magazine last week, Daniel Radosh said that the promise of “interactive music” is that listeners (participants) will be able to add their own personalities to their favorite songs, adjusting and improvising on themes created by the musicians.

It got me thinking about the goals of corporate communication and how interactive listening should be at the top of our list. What communication goal are we aiming for if not active participation in the communication and decision-making process?

ears

Inviting and capturing feedback helps employees own the outcomes of corporate decision-making. The goal of the Rock Band video game is to embrace the fantasy of being a rock star through simulation and participation with the music– rather than merely listening. But the point for us as communicators is to establish employee ownership of the message (like the song).

Do senior leaders really believe in the latent power of employees to tweak and vamp on an idea or decision in a way that leads to greater clarity or helps to establish or vet corporate strategy?

As a senior leader message is delivered through social media channels like videocasts and blogs and as the comment thread builds there is always the possibility for confusion, but there is a much greater opportunity for innovation and evolution.

A recent Forrester Research poll indicated that nearly a quarter of American adults who use the internet are “creators,” or what Forrester defines as those who write blogs, upload original audio or video, or post stories online.

We hear the rallying cry for innovation again and again, yet at most companies senior leaders are not even listening to employees (surprise!). But how can we expect innovation when we have not even set up a messaging process to engage employees through active, participatory listening? How can we have innovation when our communication plan does not include channels that solicit feedback from the “creators?”

Because the right communication plan and process was not set up senior leaders do not have a direct connect with employees– all the news and feedback they receive is either managed by individuals with a vested interest in doing so or processed through organizational surveys. This leads to divergence between what they think and what’s really going on.

Because employees don’t know what’s on the mind of senior leaders they naturally assume the worst; namely, that talent at the organization is undervalued and that business is going bad. The wrong inferences are drawn simply because senior leaders did not establish a direct connect with employees.

A strategic communication plan must include social media channels for two-way interactive participation as well as traditional channels like town halls and employee engagement surveys. “Management by walking around” is another great way for senior leaders to establish a direct connect. Long championed by change management consultant Linda Dulye, a simple unfiltered encounter with employees is great way to gather feedback. Deborah Dunshire, who leads a biopharmaceutical concern in Cambridge, Mass., was quoted in The New York Times this week as using this method:

“They’d be working and I’d knock on the door and somebody would put up their head and sort of startle when they would see me. Now they don’t do that anymore. I would just say: “Hey, what’s keeping you up nights? What are you working on? What’s most exciting for you right now? Where do you see we could improve?” That’s really rewarding. To have the full engagement of your employee population is so important.”

Ms. Dunshire also has an excellent approach to “getting the right people on the bus” at the organization — hiring the right talent. This has direct result on innovation and company culture, and certainly has an impact on whether our communication plans will resonate with our audience.

“Has this person demonstrated an ability to step out of their initial area of mastery and added other skills? Have they done things a little bit out of the norm? I like evidence of people who are broad, and not just deep.”

Thoughts? I’d love to hear from you.

Photo credit: niclindh’s photostream, licensed by Creative Commons.

I’d like to stress the importance of a communicator’s understanding and participation in what’s going on outside the corporate firewalls as a vital aspect to succeeding internally with Sharepoint’s panoply of social media tools. Beyond the configuration and intranet governance issues that must go in to a proper Sharepoint deployment, let’s not forget that something organic has grown up around us — something we can’t control anymore; namely, two- way conversations and dialoguing on the likes of Facebook, Twitter and LinkedIn at the kind of engagement levels that we as communicators would kill to have inside our organizations.

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I believe our required reading on this topic, if any, lay out there — in understanding the premises of social media I think we uncover why these social media channels are so popular. Not the “Sharepoint for Dummies” isn’t a stimulating read, but are you still a dummy after you’ve read it…always wondered about that 😉

Social media is useful to me because there’s a lot of smart people out there from whom I can learn; in fact, I’m sure I could learn something for every one of you. That’s one of the premises of social media.

Organizations that wrestle with the premises of social media may not fully buy-in to the value of consensus and inclusive (in our case, employee) feedback —  let’s face it, not all of us grew up trusting the wisdom of crowds and the value of consensus; certainly Boomers were taught to question this very thing. Yet I don’t think many of us would argue the value of employee feedback as the basis for informed senior leader decision-making, would we?

Social media is a golden opportunity for communicators to deliver a consensus-driven decision-making model: Sharepoint provides the tools
to help senior leaders lead with transparency in the style of Mr. Obama (his prescient use of social media in the last election), and I believe this is the real value to organizations. The ability to deliver data from internal social media that reflects a consensus among employees is something tangible communicators can bring to the table. Senior leaders need a pulse check from their front-line and they need it more frequently than an annual employee engagement survey. This presents an opportunity for communicators using Sharepoint with social media.

Our social media communication strategy must deliver leadership transparency. One can’t expect to change a corporate culture from risk-averse to transparent by setting up a few blogs for senior leaders or the CEO, or simply encouraging employees to populate their My Site employee profile with personal information in the hope that this will somehow mushroom into a Facebook-like usability craze among employees.

Communicators can deliver value to the enterprise with Sharepoint’s RSS feed capability, for example, which kicks out an e-mail to notify you of blog updates — a blog in which you specifically expressed interest and to which you willingly subscribed to receive updates. That’s a bit different than the top-down cascaded corporate messaging pattern of old — this is targeted messaging and a reduction in unwanted e-mail. Every blog also invites opportunities for two-way communication on posts, leading to a lively two-way or multi-layered conversation thread among many participants.

Social polling invites blog readers to comment on a post in a number of different ways, some of which are non-threatening, leading to greater collaboration. Workgroups can “follow” other team members to boost collaboration (with their permission, of course), receiving updates on team or individual progress on activities, work assignments or projects. Whole teams can easily create and edit a document — a 401(k) Summary Plan Description, for example, or a set of intranet governance rules — with version updates made clearly visible in a collaborative wiki workspace.

Micro-blogging applications like Twitter and Yammer (not one of Sharepoint’s out-of-the-box capabilities) have been used effectively by CEOs and corporate marketers as immediate sounding boards and feedback mechanisms for products and ideas, and have proven to be very useful platform for real-time updates (Tweets) during a crisis.

Sharepoint with social media offers previously unknown possibilities to gather unfiltered feedback and facilitate the right conversation and collaboration among employees.

Photo credit: psd’s photostream, licensed under Creative Commons.